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Color Coded Filing SystemsColor Coded Filing Systems

File folders contain a myriad of paper documents and are used by businesses in all types of industries. As the files increased in size, such problems as misfiles, overcrowding of cabinets, inefficient floor space utilization, and a decrease in production of file personnel.

Color Coded Filing Systems assign colored labels to certain key letters or numbers of the file folder name. Assigning colors to key letters or numbers creates blocks of color or color bars when like numbered or lettered file folders are organized next to one another in your filing equipment. When file folders are accidentally placed in the wrong area of the filing system, these color bars are interrupted by a color that doesn’t match making the misplaced file folders obvious. Any alpha, numeric and terminal digit systems are accommodated with the labeling system and each file may have several labels applied.

Some of the benefits of Color Coded Filing Systems are:

  • Find files quicker: Your mind associates to colors much quicker than black on white name labels. The color coding allows you get to the desired area of the filing system very quickly.
  • Saves time: Reducing misplaced files with Color Coded Filing Systems and accessing information faster makes personnel more productive.
  • Improves attitudes. Searching for misplaced files is frustrating and can produce negative attitudes towards filing, providing well organized file systems will improve the attitudes of workers.

Contact Your Local ASA Member

ASA members are ready to help you design a filing and storage system that will maximize space and productivity in your workplace. To learn more, find the ASA member in your area or fill out a form to have a member contact you.